MEETING MINUTES -NOVEMBER 2020
BOARD OF DIRECTORS MEETING
MINUTES
November 18, 2020
A. Organizational Matters
I. Call meeting to order – Meeting called to order at 3:00p.m. by Lisa Daily
II. Attendance – Members: L. Daily, A. Church, , D. Potack, A. Niles, J. Surace
Others: D. Chafiezadeh, J. Welles, A. Filosa, D. Mangaser, E. Talbott
III. Review & Approval of October 2020 Minutes –Accepted Minutes.
IV. Review & Approval of Quarterly Financial Reports – Accepted Reports.
V. Review Internet Usage and Social Media Policy– J. Surace motioned, D. Potack seconded, all approved. Accepted Policy.
B. Property Related Matters
I. New development/2 Family renovations:
1. House to Home update:
i. 27 and 43 Johnston: J. Welles states we received five bids for the contract; 3 of the bids are competitive; the other two are a lot higher; The 3 competitive bids will be discussed in Executive Session.
ii. 115 and 150 Lander: J. Welles states we have schematic drawings for 150 Lander St. and ARC approval as of last week. Regarding 115 Lander, we need to begin plans process; contracting services for both would be bid out as in the ones on Johnston St. As part of our House to Home program they will be owner occupied with one rental unit per building.
2. Holy Deliverance: 37 Chambers/Lander St lots update: J. Welles states that staff is continuing to work with the surveyor on the subdivision process ; the surveyor has a draft plot for three lots; surveyor submitted RFI to Buildings Dept and move ahead with city application process for subdivision. The church needs to go through their own process to get approval to sell an asset through the Attorney General’s office. D. Chafiazadeh states he will follow up with that.
3. 143 Washington Street update: J. Welles conducted site visit with BJH Advisors but didn’t allow anyone beyond the entrance, due to the conditions stated in the engineer’s report; It is an AS IS sale; BJH brought several members from their Project Team and reported that they will be presenting to IDA on Monday night; Awaiting the Purchase and Sale Agreement to be signed.
4. 62 Campbell–J. Welles stated that we have two responses to the RFA, which had an extended deadline of Oct 31: one application is new and the other is amended. They will be discussed during Executive Session.
II. Sales of NCLB Development Projects:
1. 104 Washington Street update–J. Welles states her understanding is that Mistral gained approval and was granted a variance from the Zoning Board at last week’s meeting. The ARC met on Tuesday for the second time and they were still in discussion about the plan and tabled it for the next meeting. L. Daily states they didn’t come before the Planning Board last night due to substantive changes to the plans. There are community concerns regarding the height and aesthetics of the design.
2. Habitat for Humanity- J. Welles states she is working toward the closing for the transfer of 157 N. Miller St; 162 N. Miller St; 187 N. Miller St; 13 Johnston St; 139 Johnston St;. D. Potack makes motion to authorize the sale of the properties for $29,000, which is $7,000 per building and $5,000 per vacant lot and is below market value, but based on prior sales to Habitat. J. Surace seconds the Motion. All approve the Motion.
III. Building Preservation Program/ Other
1. 128 Dubois update– J. Welles: states that work is in process and should be completed by at the end of the month; a unusual concrete floor between the first and second floor had to be removed because of asbestos; 38 Lander –abatement permit was acquired and work is moving ahead
2. 44 S. Miller update– J. Welles: states that staff is still working on a bid for 44 S. Miller because we wanted to engage an engineer to do the work plan because of a party wall with 46 S. Miller. Still waiting for plan from Talcott Engineering, Charlie Brown, to include in the demo bid.
3. Extensions for 27 City Terrace update – J. Welles: Board approved the 60 Day extension at the last meeting; purchaser said they passed electrical and plumbing inspections and waiting on inspection for Certificate of Occupancy
4. 59-63 Lander Reverter Action update– J. Welles states our motion for a Default Judgement is on hold because the courts are not making decisions on these types of cases; in October, the Purchaser responded that they would comply and sign all the documents and requested we withdraw the Motions in Court. Purchaser consistently says he is going to sign everything and then doesn’t do it completely. J. Welles: We are cleaning up garbage and couches in front, even though it is the owner’s responsibility.
C. EXECUTIVE SESSION
J. Surace: Motions to go into Executive Session. A. Church seconds the Motion. All approve to go into Executive Session at 3: 40 p.m.– A. Church makes a Motion to Return to General Session; D. Potack seconds the Motion, all approved.
Resolution: In regards to the RFP for General Contracting services at 27 and 43 Johnston, A. Church motions to reject the bid submitted by Martinez. D. Potack seconds, all approved. A. Church motions to accept the Tener base bid plus any alternates as were bid and authorizes the Executive Director to enter into contract with them. D. Potack seconds and all approve.
D. Potack moves to return to executive session, J. Surace seconds, all approve. J. Surace motions to end executive session, D. Potack seconds, all approve.
Resolution: In regards to the RFA for 62 Campbell, D. Potack motions to accept the application of Alexey Otvarkin for the purchase and renovation of the property and authorizes the Executive Director to execute all documents related to the sale, J. Surace seconds and all approve.
D. Next Board Meeting December 16, 2020, 3:00pm
Meeting is adjourned at 4:00pm.