MEETING MINUTES - OCTOBER 2017

MINUTES 

BOARD OF DIRECTORS MEETING
OCTOBER 17, 2017

A.     Organizational Matters

I.               Call meeting to order—Meeting was called to order at 4:02 PM

II.              Attendance—Paul Halayko, Andrei Niles, Lisa Daily, Michael Ciaravino and Deirdre Glenn were present.  Other non-board members present were Burke Blackman, David Rothman, and Madeline Fletcher

III.            Minutes—Paul Halayko made a motion to approve the September 2017 board meeting minutes.  Andrei Niles seconded the motion and all voted in favor.  

IV.            Review of meeting dates and times- M. Fletcher proposed Dec 4 or Dec 18, 2017 for final 2017 meeting.  Board members favored December 4, 2017.   A discussion regarding the 2018 calendar will take place at the December meeting.

V.              Financial Report- M Fletcher presented a financial report, though the treasurer was unable to attend. Paul Halayko made a motion to approve the report and Deirdre Glenn seconded the motion.  All approved.

VI.            2017 Audit Review/Discussion – Paul halayko made a motion to accept the results of the audit and Deirdre Glenn seconded the motion.  All approved.

VII.           Employee changes—Madeline Fletcher updated the board on staffing changes including Diana’s change from employee to contractor for specific undertakings related to artist programming.  Burke Blackman transitioned from Americorps to Project Director.

VIII.         Administrative manager update-- Interviews are ongoing for a high level administrative manager with public entity experience. Have received several resumes with skills that may align with position description and Lisa and Madeline are conducting interviews.

B.     Property Related Matters

I.               Property Update

a.     55 Farrington—have showed to multiple individuals and families and several working with PathStone on assessing feasibility. One family on Lander Street is investigating Section 8 Homeownership program with Eileen Clifford from PathStone.

b.     290 liberty St—going to do sidewalks and landscaping (existing fill is an issue) utilizing funding not expended (original demo estimate was higher than actual cost). Budget up to about $15k including sidewalk replacement

c.     Clean out of 19 properties acquired in September will begin using property management or contractors as needed.

II.              Dutch Reformed Church- Alembic proposal/discussion—tabled for future

III.            96 Broadway Update—Madeline has no significant update other than that we are monitoring progress and are continuing to be in contact with City regarding adjacent environmental issue, lender and other parties to monitor likelihood that the Dec 31,2017 construction financing deadline will be made.

IV.            Extension of Qualified Contractor contract- AHC – Nov 2017-Nov 2018- Based upon the quality and reliability of the work done by AHC pursuant to their status as a Qualified Contractor following the competitive application process, the board would pass a motion to extend the existing agreement for another year as permitted in the original two year agreement.  The agreement allows for up to three, one year extensions.  AHC must agree to the added insurance provisions required by our existing insurance policies. Paul Halayko made a motion to extend the agreement and Andrei Niles seconded the motion.  All approved.

Based upon their status as a local, MWBE contractor and the Land Bank’s desire to meet our goals for working with MWBE’s, the board would pass a motion to extend Prestige Building Company’s status as a Qualified Contractor for an additional year. AHC must agree to the added insurance provisions required by our existing insurance policies. Paul Halayko made a motion to extend the agreement and Andrei Niles seconded the motion. All approved.

V.              Solicitation of inquiries from non-profit developers for LIHTC/HTC round 2 are due in November.  Madeline Fletcher distributing notice through Facebook, Website, mailing list, etc.

VI.            Environmental Services RFP Update – evaluation matrix—This item will be tabled for next month pending review and opinion of staff. NCLB received multiple submissions from environmental firms.

VII.           Neighbors for Neighborhoods Update—still working with Enterprise/OAG to define parameters and identify best projects to receive the subsidy within the timeframe.

VIII.         Placemaking/Arts update—Diana will be working on the formulation of next spring/summer artist in vacancy concepts and will update Board.

Next meeting MONDAY, December 4, 2017 4 PM